Institute of Modern Languages

Academics / IML

Act

1.0  Creation of the Institute:
In accordance with Bangladesh National Parliament ACT 20/1987 Clause 28-1 (Chha) Shahjalal University of Science and Technology, a decision to establish an Institute of Modern Languages as a constituent Institute with a separate Board of Governors was made. It was further decided that the institute would function under the executive and academic authorities of the Syndicate and the Academic Council of the university.
 
2.0  Aims and Objectives:
  1. to promote and provide facilities for the study of modern languages, such as Arabic, Bangla, Chinese, English, French, German, Hindi, Italian, Japanese, Korean, Malaya, Nepalese, Persian, Russian, Sanskrit, Sinhalese, Spanish, Thai, Turkish, Urdu and Indigenous Languages.
  2. To provide teaching, training, guidance in order to prepare candidates for the Certificate of Proficiency, Diplomas and Degrees of Arts in Modern Languages (B.A., M.A., M.Phil., Ph.D., D.Lit.), and for such other Diplomas and Degrees that may be decided upon by the University.
  3. To provide such other services and facilities for training to meet the needs of linguistic scholars, foreign services personnel and others.
 
3.0  Constitution of the Board of Governors:
 
       3.1 The management of the institute shall be vested upon a Board of Governors (BoG)
             consisting of
                (i)       Vice Chancellor: Chairman
                (ii)       Director of the Institute of Modern Languages: Member Secretary
                (iii)      Dean, School of Arts and Humanities (Proposed)
                (iv)      Dean, School of Social Sciences
                (v)      Two senior teachers of the Institute of Modern Languages, other than the
                          Director by rotation from among themselves
               (vi)      Head of the Department of Bangla, SUST
               (vii)     Head of the Department of English, SUST
               (viii)    One member from the proposed School of Arts and Humanities nominated
                          by the School from among its members
                (ix)     Three members from six Schools of Studies by rotation of schools to be
                          appointed by the Vice Chancellor
                x)       One member of the Syndicate to be nominated by the Syndicate
                xi)      One member of the Academic Council to be nominated by the Academic
                          Council
                xii)    One reputed educationist from outside the university to be appointed by
                         the Vice Chancellor
 
3.2  Five members including the Chairman shall form the quorum for the meetings of the Board of Governors.
 
3.3  The term of office of the appointed/nominated members shall be two years but they shall continue in office till their successors enter upon the office.
 
4.0 Jurisdiction of the Board of Governors:
 
4.1   The Board of Governors shall meet at least twice in a year and report their proceedings to the Academic Council of such administrative and financial powers in respect of the Institute as may be necessary for its proper functioning. The Board of Governors shall have the following powers:
 
i) To consider the annual budget estimates of the Institute prepared by the Finance and Accounts Committee to approve, reject or refer them back to the Director for such modifications as it may suggest
ii) To frame such rules and regulations as necessary for the proper organization and administration of the Institute and for proper conduct of its examinations, subject to the approval of the Syndicate
iii) To review activities of the Institute and consider Director’s report and minutes of the meeting of the Academic and Finance Committees
iv) To create, subject to the approval of the Syndicate, administrative, academic, technical or any other posts on a permanent basis and to abolish or suspend any of them when considered necessary. The Board of Governors may give temporary appointments against permanent vacancies for a period not exceeding six months
v) To receive and accept any and all bequests, donations, and other grants of funds from individuals or organizations and to use such funds for the benefit of the Institute. Such matters shall be audited as per the rules of the university and reported to the Chairman
 
5.0  Curriculum and Courses:
 
The courses and syllabuses, panel of examiners prepared by the Academic Committee as well as the rules and regulations relating to admissions of students, Certificate or Diploma or Degree requirements, and examinations of the Institute shall be approved by the Academic Council of the University.
 
6.0  Academic Committee:
 
6.1 There shall be an Academic Committee in the Institute consisting of
(i).  Director of the Institute: Chairman
(ii)  Head of each language course (In absence of Head, one senior member from each
      language course to be nominated by the Director of the Institute)
(iii) Heads of the Departments of Bangla and English, SUST
(iv) Two external members from other universities nominated by the Board of Governors.
       
6.2 Academic committee will prepare the syllabuses for different courses. It will be
      responsible for admission of students, examinations and extracurricular activities.
 
6.3 The term of office of the external members of the Committee of Courses shall be one 
       year
 
7.0  Finance and Accounts Committee:
 
7.1 There shall be a Finance and Accounts Committee (FAC) of the Institute consisting of
      the following members:
  1. Director of the Institute: Chairman
  2. One Professor/Associate Professor of the Institute to be nominated by the Vice Chancellor
  3. One Professor of SUST to be nominated by the Vice Chancellor 
  4. Director of Accounts, SUST
  5. One expert member from outside the university, nominated by the Vice Chancellor
  6. Head of Accounts of the Institute shall be the Secretary of the Committee
 
7.2 Three members including the Chairman shall form the quorum for the meeting of the Finance and Accounts Committee of the Institute
 
7.3 The term of office of the nominated members of the Committee of the Institute shall be of two years
 
7.4 The function of the FAC shall be as follows:
              i) The Committee shall prepare the annual budget estimates that will be forwarded
                  to the Board of Governors
              ii) The Committee shall oversee the income and expenditure of the Institute
              iii) The Committee shall advice the Board of Governors about finance, funds and
                   earnings
              iv) The Committee shall oversee the purchase procedure through a purchase
                   committee formed by the FAC
 
7.5 In purchasing equipment, supplies and services, the university procurement rules shall be followed
 
7.6 Director of the Institute shall have the authority to spend in accordance with the budget provision and approve bill for payments
 
8.0  Selection Board:
 
8.1 For the appointment of Professor, Associate Professor, Assistant Professor, and Lecturer, the Selection Boards shall be similar to those of the corresponding posts in the university as per the university act
 
8.2 For the appointment in other posts, the Selection Committee shall be similar to that for the equivalent posts in other departments/offices of the university
 
8.3 Director of the Institute will be a member of all the selection boards
 
9.0  Director of the Institute:
       
a)  Appointment of the Director:
 
9.1 Director of the Institute shall be appointed by the Vice Chancellor for a term of three years from among the Professor of SUST
 
9.2 Director shall remain in charge of the Institute and shall be responsible for the overall management and supervision of the Institute
 
9.3 Director shall be entitled to such allowances and privileges as may be determined by the Board of Governors
 
9.4 In case of casual absence for less than 21 days due to leave of absence of the Director, One senior teacher as decided by the Director of the Institute shall take the charge of the Director for the period. The teacher so placed in charge shall perform only routine duties of the Director
 
9.5 If the casual vacancy is more than 21 days or more, the Vice-Chancellor shall take necessary action to appoint a teacher of the University as Acting Director for the period of absence on leave of the Director. The Acting Director shall have all the powers of the Director of the Institute in charge for the office
 
b)  Responsibilities of the Director:
 
9.6 Director shall be the Chief Executive of the Institute and will word under the supervision of the Board of Governors and the Vice Chancellor
 
9.7 Director Shall convene the meetings of the Board of Governors in consultation with the Vice Chancellor
 
9.8 Director shall discharge his/her duties under the guidance of this Ordinance
 
9.9 Director shall prepare a report on Institute’s activities and follow-up actions since last meeting of the BOG and present it to the next meeting of the BOG.
 
9.10 Director will initiate the files for promotion, upgradation, confirmation, and increments for teachers and other employees of the Institute
 
9.11 Director will send proposals as recommended by the BOG to the University authority for creation of new pots in the Institute and also for abolition of any posts in the Institute
 
9.12 Director will propose for any ad-hoc appointments as recommended by the Board of Governors to the Vice-Chancellor if he/she seems necessary for the proper running of the Institute.
 
9.13 Director shall have the authority in consultation of the BOG to punish any employee of the Institute if he/she deems necessary for ensuring the discipline of the Institute
 
9.14 Director in consultation with the BOG and the Vice Chancellor shall take any necessary decisions in case of an emergency
 
9.15 Director shall have the authority to employ subordinate staff of the Institute subject to the approval of the BOG
 
 
Organogram
 
Sl. No.
Institute
Name of Post
No. of Posts
01
 
Institute of Modern Languages
Director
01
02
PS/AAO
01
03
PS/Sr. Asst.-cum-Computer Operator
01
04
Office Asst-cum-Computer Operator
01
05
MLSS
01
06
Professor
03
07
Associate Professor
04
08
Assistant Professor
05
09
Lecturer
08
10
Accounts Officer
01
11
Store Keeper
01
12
Library Assistant
01
13
Office Asst-cum-Computer Operator
01
14
MLSS
02