Institute of Modern Languages

Academics / IML


1.0  Creation of the Institute:
In accordance with Bangladesh National Parliament ACT 20/1987 Clause 28-1 (Chha) Shahjalal University of Science and Technology, a decision to establish an Institute of Modern Languages as a constituent Institute with a separate Board of Governors was made. It was further decided that the institute would function under the executive and academic authorities of the Syndicate and the Academic Council of the university.
2.0  Aims and Objectives:
  1. to promote and provide facilities for the study of modern languages, such as Arabic, Bangla, Chinese, English, French, German, Hindi, Italian, Japanese, Korean, Malaya, Nepalese, Persian, Russian, Sanskrit, Sinhalese, Spanish, Thai, Turkish, Urdu and Indigenous Languages.
  2. To provide teaching, training, guidance in order to prepare candidates for the Certificate of Proficiency, Diplomas and Degrees of Arts in Modern Languages (B.A., M.A., M.Phil., Ph.D., D.Lit.), and for such other Diplomas and Degrees that may be decided upon by the University.
  3. To provide such other services and facilities for training to meet the needs of linguistic scholars, foreign services personnel and others.
3.0  Constitution of the Board of Governors:
       3.1 The management of the institute shall be vested upon a Board of Governors (BoG)
             consisting of
                (i)       Vice Chancellor: Chairman
                (ii)       Director of the Institute of Modern Languages: Member Secretary
                (iii)      Dean, School of Arts and Humanities (Proposed)
                (iv)      Dean, School of Social Sciences
                (v)      Two senior teachers of the Institute of Modern Languages, other than the
                          Director by rotation from among themselves
               (vi)      Head of the Department of Bangla, SUST
               (vii)     Head of the Department of English, SUST
               (viii)    One member from the proposed School of Arts and Humanities nominated
                          by the School from among its members
                (ix)     Three members from six Schools of Studies by rotation of schools to be
                          appointed by the Vice Chancellor
                x)       One member of the Syndicate to be nominated by the Syndicate
                xi)      One member of the Academic Council to be nominated by the Academic
                xii)    One reputed educationist from outside the university to be appointed by
                         the Vice Chancellor
3.2  Five members including the Chairman shall form the quorum for the meetings of the Board of Governors.
3.3  The term of office of the appointed/nominated members shall be two years but they shall continue in office till their successors enter upon the office.
4.0 Jurisdiction of the Board of Governors:
4.1   The Board of Governors shall meet at least twice in a year and report their proceedings to the Academic Council of such administrative and financial powers in respect of the Institute as may be necessary for its proper functioning. The Board of Governors shall have the following powers:
i) To consider the annual budget estimates of the Institute prepared by the Finance and Accounts Committee to approve, reject or refer them back to the Director for such modifications as it may suggest
ii) To frame such rules and regulations as necessary for the proper organization and administration of the Institute and for proper conduct of its examinations, subject to the approval of the Syndicate
iii) To review activities of the Institute and consider Director’s report and minutes of the meeting of the Academic and Finance Committees
iv) To create, subject to the approval of the Syndicate, administrative, academic, technical or any other posts on a permanent basis and to abolish or suspend any of them when considered necessary. The Board of Governors may give temporary appointments against permanent vacancies for a period not exceeding six months
v) To receive and accept any and all bequests, donations, and other grants of funds from individuals or organizations and to use such funds for the benefit of the Institute. Such matters shall be audited as per the rules of the university and reported to the Chairman
5.0  Curriculum and Courses:
The courses and syllabuses, panel of examiners prepared by the Academic Committee as well as the rules and regulations relating to admissions of students, Certificate or Diploma or Degree requirements, and examinations of the Institute shall be approved by the Academic Council of the University.
6.0  Academic Committee:
6.1 There shall be an Academic Committee in the Institute consisting of
(i).  Director of the Institute: Chairman
(ii)  Head of each language course (In absence of Head, one senior member from each
      language course to be nominated by the Director of the Institute)
(iii) Heads of the Departments of Bangla and English, SUST
(iv) Two external members from other universities nominated by the Board of Governors.
6.2 Academic committee will prepare the syllabuses for different courses. It will be
      responsible for admission of students, examinations and extracurricular activities.
6.3 The term of office of the external members of the Committee of Courses shall be one 
7.0  Finance and Accounts Committee:
7.1 There shall be a Finance and Accounts Committee (FAC) of the Institute consisting of
      the following members:
  1. Director of the Institute: Chairman
  2. One Professor/Associate Professor of the Institute to be nominated by the Vice Chancellor
  3. One Professor of SUST to be nominated by the Vice Chancellor 
  4. Director of Accounts, SUST
  5. One expert member from outside the university, nominated by the Vice Chancellor
  6. Head of Accounts of the Institute shall be the Secretary of the Committee
7.2 Three members including the Chairman shall form the quorum for the meeting of the Finance and Accounts Committee of the Institute
7.3 The term of office of the nominated members of the Committee of the Institute shall be of two years
7.4 The function of the FAC shall be as follows:
              i) The Committee shall prepare the annual budget estimates that will be forwarded
                  to the Board of Governors
              ii) The Committee shall oversee the income and expenditure of the Institute
              iii) The Committee shall advice the Board of Governors about finance, funds and
              iv) The Committee shall oversee the purchase procedure through a purchase
                   committee formed by the FAC
7.5 In purchasing equipment, supplies and services, the university procurement rules shall be followed
7.6 Director of the Institute shall have the authority to spend in accordance with the budget provision and approve bill for payments
8.0  Selection Board:
8.1 For the appointment of Professor, Associate Professor, Assistant Professor, and Lecturer, the Selection Boards shall be similar to those of the corresponding posts in the university as per the university act
8.2 For the appointment in other posts, the Selection Committee shall be similar to that for the equivalent posts in other departments/offices of the university
8.3 Director of the Institute will be a member of all the selection boards
9.0  Director of the Institute:
a)  Appointment of the Director:
9.1 Director of the Institute shall be appointed by the Vice Chancellor for a term of three years from among the Professor of SUST
9.2 Director shall remain in charge of the Institute and shall be responsible for the overall management and supervision of the Institute
9.3 Director shall be entitled to such allowances and privileges as may be determined by the Board of Governors
9.4 In case of casual absence for less than 21 days due to leave of absence of the Director, One senior teacher as decided by the Director of the Institute shall take the charge of the Director for the period. The teacher so placed in charge shall perform only routine duties of the Director
9.5 If the casual vacancy is more than 21 days or more, the Vice-Chancellor shall take necessary action to appoint a teacher of the University as Acting Director for the period of absence on leave of the Director. The Acting Director shall have all the powers of the Director of the Institute in charge for the office
b)  Responsibilities of the Director:
9.6 Director shall be the Chief Executive of the Institute and will word under the supervision of the Board of Governors and the Vice Chancellor
9.7 Director Shall convene the meetings of the Board of Governors in consultation with the Vice Chancellor
9.8 Director shall discharge his/her duties under the guidance of this Ordinance
9.9 Director shall prepare a report on Institute’s activities and follow-up actions since last meeting of the BOG and present it to the next meeting of the BOG.
9.10 Director will initiate the files for promotion, upgradation, confirmation, and increments for teachers and other employees of the Institute
9.11 Director will send proposals as recommended by the BOG to the University authority for creation of new pots in the Institute and also for abolition of any posts in the Institute
9.12 Director will propose for any ad-hoc appointments as recommended by the Board of Governors to the Vice-Chancellor if he/she seems necessary for the proper running of the Institute.
9.13 Director shall have the authority in consultation of the BOG to punish any employee of the Institute if he/she deems necessary for ensuring the discipline of the Institute
9.14 Director in consultation with the BOG and the Vice Chancellor shall take any necessary decisions in case of an emergency
9.15 Director shall have the authority to employ subordinate staff of the Institute subject to the approval of the BOG
Sl. No.
Name of Post
No. of Posts
Institute of Modern Languages
PS/Sr. Asst.-cum-Computer Operator
Office Asst-cum-Computer Operator
Associate Professor
Assistant Professor
Accounts Officer
Store Keeper
Library Assistant
Office Asst-cum-Computer Operator

Ordinance for the Semester System and Examination for the Certificate and Diploma Degrees/Programs

1. Admission Process:

  1. Student Admission:
    1. Aspired Candidates will collect the prescribed form from IML Office and submit in time as per the circular of the Authority. The Academic Committee of the Institute will select the qualified candidates for each program and send the list to the Registrar Office for registration. If necessary, the Academic Committee will arrange an Admission Test and select the qualified candidates for each program.
    2. The selected candidates will collect Registration Form for the respective program from the Registrar Office and will pay the necessary fees including credits fee for each semester. The fees will be decided by the Board of Governors of IML each year.
    3. After getting admission the students will be given Identity Cards with 06 (six) months validity for Certificate program and 01 (one) year for Diploma program.

2. Academic Calendar:

An Academic Year will consist of two semesters. The first semester will be started in January and ended in June. The second semester will be started in July and ended in December. For certificate program it will be for 1 semester twice in a year and for Diploma program it will be for 2 semesters starting in January.

3. Duration of Semester:

The duration of each semester will be as follows:

Classes and Recess                                  15 Weeks

Final Examination                                      04 Weeks

Total                                                          19 Weeks

These 19 weeks may not be contiguous to accommodate various holidays and the Recess before the final examination may coincide with holidays. The Examination routine will be notified by the Director of the Institute.  The results will be published before the beginning of the next semester.

4. Curriculum and Courses:

The Academic Committee of the Institute will prepare curriculum for both the Certificate and Diploma programs each year and shall be approved by the Academic Council of the University.

5. Examination Committee:

5.1 The Academic Committee of IML will propose Examination Committees for different programs as follows.

Chairman: The Director/Any teacher of respective language program not below the rank of Assistant Professor.

Members: Two teachers of the respective language one of which may be from outside the Institute.

5.2 The Director will send the proposal to the Board of Governors for approval in each semester.

6. Examination and Result:

6.1 The Institute will conduct all examinations and prepare the results. The Director of the Institute will publish the results of Certificate and Diploma programs subject to the approval of the honorable Vice Chancellor.

6.2 A student has to complete six (6) credits in one semester for Certificate program and he/she has to complete twelve (12=06+06) credits in total in two semesters for Diploma program. If a student does not attend or fails in one course examination but not more than two courses, he/she will get only one chance in next semester to complete the course/courses.

7. Responsibilities:

7.1 The Examination Committee will appoint Question Setters, Examiners, Tabulators from among the Committee Members.

7.2 The Examination Committee will be responsible for the moderation of question papers and taking the Lab/Viva-Voce Examinations where applicable.

7.3. The External Member will remain present during moderation of question papers and Viva-Voce Examinations. If, for some unforeseeable reasons, the External Member of the Examination Committee is unable to attend during moderation of question papers or in the Viva-Voce Examinations, the Examination Committee shall appoint any Professor or subject related Expert from SUST outside of the Institute as replacement.

8. Final Examination and Processing of Result:

8.1 The Institute will collect the blank Answer Scripts, blank Mark-Sheets and other relevant forms from the office of the Controller of Examinations of the University.

8.2 After completion of the course, the respective course teacher will make three copies of Mark-Sheets including of class attendance, term tests/assignments marks. She/he will display one copy on the Notice Board, one sealed copy to the Chairman of the Examination Committee and one sealed copy to office of the Director of the Institute.

8.3  After written examination of the theory courses, the Examiner will examine the scripts and put marks on the blank mark-sheets and will send one sealed copy of the mark-sheet and the packet of answer scripts to the Chairman of the Examination Committee and one sealed copy to office of the Director of the Institute.

8.4 After receiving all the mark-sheets from the Examiner the examination committee will compile the result and determine the final Letter Grades and Grade Point Average (GPA) for the courses.

8.5 Two original tabulation sheets will be prepared and signed by the members of the Examination Committee. The tabulation sheets will contain the Grade Point Average (GPA) obtained in the specific semester. CGPA will be calculated for Diploma program and GPA will be for Certificate program.

8.6 One copy of the tabulation sheet will be kept in the Chairman of the Examination committee’s file and another copy will be stored in the office of the Director of IML.

8.7 The honorable Vice Chancellor and the Director of IML will be the joined signatories in the original Certificates.

8.8 The Institute will follow the remuneration matters of the examinations as per the existing rules for Bachelor’s degree of the University.

9. Examination System:

9.1 A Student will be evaluated continuously over the semester. For theoretical classes, she/he will be assessed by class participation, term tests/assignments/quizzes and final examination. Lab courses will be assessed by the course teachers and Viva-voce will be conducted by the respective Examination committee.

9.2 Distribution of Marks: The marks of a given theory course will be as follows:

Class Participation                                               10%

Term Tests/Assignments                                      20%

Final Examination                                                70%

9.3 Class Participation: The marks for class participation will be as follows:

Attendance                          Marks

95% and above                      10

90% to 94%                            09

85% to 89%                            07

75% to 79%                            06

70% to 74%                            05

65% to 69%                            04

60% to 64%                            03

Less than 60%                        00

A student will not be allowed to appear at the examination of a course if his/her class attendance in that course is less than 50%.

9.4 Term Tests/Assignments: There shall be at least two term tests/assignments for every course. The answer scripts should be reviewed by the students as it is valuable to their learning process.

9.5 Final Examination: The final examination procedures will be as follows:

  1. The Questions will be submitted by the respective course teacher for each theory course. The Examination Committee will moderate the questions for the final examination. The Examiner will examine and mark the answer scripts. The Examination Committee will scrutinize the answer scripts. The marks (class participation/term tests and final examination) will be added together to get the final grade.

9.6 Duration of the Final Examination: For all semesters there should be 02 (two) hours final examination for every theory course of 02 (two) credits and three hours examination for 3/4 credits.

10. Grading System

10.1 Letter Grade and Grade Point: Letter Grade and corresponding Grade Point will be awarded as follows:

Numerical Grade                    Letter Grade        Grade Point

80% and above                        A+                        4.00

75% to less than 80%              A                          3.75

70% to less than 75%              A-                         3.50

65% to less than 60%              B+                        3.25

60% to less than 65%              B                          3.00

55% to less than 60%              B-                         2.75

50% to less than 55%              C+                        2.50

45% to less than 50%              C                          2.25

40% to less than 45%              C-                         2.00

Less than 40%                         F                          0.00

10.2 GPA: Grade Point Average (GPA) is the weighted average of the grade points obtained in all the courses completed by a student in a semester.

10.3 CGPA: Cumulative Grade Point Average (CGPA) will be calculated by the weighted average of previous CGPA and current GPA.

11. Examination Ethics

11.1 Everyone involved in the process of examination must guard the security of the question papers, examination grades and final results. An examinee much not try to influence the examiners and any such attempt can be brought to the attention of the Director of the Institute for taking necessary actions.

11.2 A student should not be asked such a question so that it hurts his/her religious or ethnic values.

11.3 If someone is involved in offering a course/examination process with the following relatives as examinees, she/he should inform the Director of the Institute immediately.

(a) husband/wife (b) son/daughter (c) brother in law/sister in law (d) son in law/daughter in law (e) nephew/niece (f) uncle/aunt (g) first cousins.

12. Withholding of Results

          The result may be withheld:

a) If any examinee has unpaid dues, objections from the residential halls, the Proctor Office etc. or other obligations to the Institute/University.

b) If the Institute/University has already taken any form of disciplinary actions against the examinee.

c) The Syndicate of the University reserves the right to withhold the result/results of any examinee for any specific reason.